Both tools extract invoice and receipt data, but one is a local Mac app that keeps your files private and the other is a cloud platform built for accountants. Here is the practical tradeoff.
Last updated: March 16, 2026
BillX - Invoice to Spreadsheet wins for most Mac users who want privacy, flexible exports, and low cost: starts free (12 pages/month), paid plans from $9.99/month. Dext starts around $24/month and is built specifically for accountants and bookkeepers integrating with Xero or QuickBooks. If you do not need deep accounting software integration and want files to stay on your Mac, BillX is the better overall choice.
| Category | BillX - Invoice to Spreadsheet | Dext (formerly Receipt Bank) |
|---|---|---|
| Pricing Model | Free tier + plans from $9.99/monthFree to Try | From ~$24/month subscription |
| Deployment Type | Native Mac desktop app, local processing | Cloud-based, browser interface |
| Privacy and Data Handling | Files processed on-device, never uploaded | Files uploaded to Dext cloud servers |
| Export Formats | Excel (XLSX), CSV, XML, TSV | Pushes data into Xero or QuickBooks |
| Accounting Software Integration | Format-agnostic, works with any tool | Deep Xero and QuickBooks integrationStrength |
| OCR Engine | AI-powered, 32-field extraction, on-device | Cloud OCR with accounting field mapping |
| PDF Review | Side-by-side PDF and data review built in | Web-based document viewer |
| Workspace Organization | Built-in workspace and project grouping | Client-based cloud folders |
| Internet Requirement | Your files stay on your Mac | Requires internet connection |
| Platform | macOS only | Browser-based, any OS |
| Best For | Mac users, freelancers, small businesses, privacy-conscious workflows | Accountants and bookkeepers using Xero or QuickBooks |
| Plan | BillX | Dext |
|---|---|---|
| Free / Entry | Free - 12 pages/monthFree Tier | No free tier |
| Personal / Starter | $9.99/month - 80 pages | ~$24/month (entry plan) |
| Pro | $19.99/month - 200 pages | Higher tiers for more users/volume |
| Business | $49.99/month - 600 pages | Custom/team pricing |
| Scale | $99.99/month - 1,400 pages | Enterprise plans available |
BillX is a native Mac app that uses AI-powered OCR to extract invoice data locally. It pulls up to 32 fields from PDF pages and exports directly to Excel, CSV, XML, or TSV - no cloud account needed.
Dext is a cloud-based document capture and extraction platform built around accountants and bookkeeping firms. Its primary value is deep integration with Xero and QuickBooks, making it easy to push extracted data directly into accounting software. It requires cloud upload and a subscription.
BillX is free to start with 12 pages per month at no cost. Paid plans begin at $9.99/month. Dext has no free tier and starts around $24/month, making BillX significantly cheaper for individuals and small businesses.
No. BillX uses on-device AI-powered OCR. Your PDF pages are processed locally on your Mac and never uploaded to any server. This makes it a strong choice for anyone handling confidential supplier or financial data.
Dext is built for accountants and bookkeepers who need direct integration with Xero or QuickBooks, multi-user access, and cloud-based document workflows across a client portfolio. If that describes your job, Dext's integrations save meaningful time.
BillX extracts up to 32 fields from PDF pages, including vendor name, invoice number, date, due date, line items, amounts, tax details, and more. You can review the extracted data side by side with the original PDF before exporting.
Yes. BillX has no dependency on any accounting platform. It exports to Excel, CSV, XML, and TSV - standard formats you can import into any tool, from Google Sheets to custom workflows.
For individual Mac users, freelancers, and small businesses, BillX wins on privacy, price, and flexibility. Dext wins for accounting firms that need deep Xero or QuickBooks automation and multi-client cloud workflows. Pick based on your actual setup, not marketing claims.
Extract invoice data locally with AI-powered OCR. 12 pages free every month, no credit card needed.
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