Extract & Convert Invoice PDFs
Extract invoice data from PDFs into Excel, CSV, and XML on Mac. Advanced OCR technology handles varied invoice layouts. On-device processing with a free tier available.
Your files are processed on your device. No uploads, no tracking, no accounts required.
Your original invoice PDFs are read and parsed locally on your Mac using on-device OCR. Source PDFs are never uploaded anywhere.
Extracted text is briefly sent to an isolated cloud formatter for structuring, then immediately discarded. No invoice data is stored on servers.
The cloud formatting pipeline processes data in real time and discards it immediately. No financial data is retained after the structured output is returned.
Inspect the original PDF, extracted fields, and export table side by side. Nothing leaves your control until you decide to export.
Drop one or many invoice PDFs into BillX. On-device OCR extracts text locally on your Mac.
Encrypted text is briefly sent to an isolated cloud formatter that structures invoice fields and line items.
Inspect the original PDF alongside extracted data. Verify fields, correct any details, and choose your export columns.
Save as CSV, Excel, XML, or TSV. Your source PDFs stay private on your Mac — always.
Works with all major email clients, cloud services, and data sources.
Extract structured data from varied freelancer invoice formats — hourly rates, project fees, expense reimbursements — into consistent spreadsheet rows.
Parse subscription invoices from software providers with line items for licenses, seats, usage overages, and prorated charges.
Handle purchase orders and invoices with complex line items including quantities, unit prices, SKUs, shipping, and multi-line descriptions.
Process invoices from law firms, consultancies, and agencies that include hourly breakdowns, retainer fees, and expense pass-throughs.
Detect and standardize currencies across invoices from vendors in different countries with automatic number and date format handling.
Typical use
Cloud-based platform for extracting data from receipts and invoices, primarily aimed at accountants using Xero or QuickBooks. Pricing starts around $24/month for small volumes.
Great Apps advantage
BillX runs on your Mac with on-device OCR, so original invoices never leave your computer. No mandatory cloud subscription or accounting software lock-in. Export to any spreadsheet format you need.
Typical use
Adobe's PDF-to-Excel export works for general documents but treats invoices as generic tables, losing field structure like invoice numbers, vendor names, and line-item relationships.
Great Apps advantage
BillX understands invoice structure. It extracts named fields (invoice number, vendor, totals, line items) rather than dumping raw tables — producing data that's ready for accounting workflows without manual cleanup.
Typical use
Many teams still type invoice data into spreadsheets by hand, especially when dealing with varied vendor formats that generic tools can't parse reliably.
Great Apps advantage
BillX extracts structured data in seconds and lets you review before export. It eliminates transcription errors, saves hours of repetitive work, and scales to hundreds of invoices per month.
“We process invoices from over 40 vendors each month. BillX cut our data entry time by 80% and the workspace feature keeps everything organized by client.”
“The side-by-side review is what sold me. I can see the original PDF right next to the extracted data and catch any issues before exporting to our accounting system.”
“Finally an invoice tool that understands line items. We get quantities, unit prices, and SKUs — not just totals. It saves us hours during month-end close.”
BillX extracts invoice number, date, due date, vendor name, customer details, subtotals, taxes, discounts, totals, currencies, payment terms, and full line items including quantities, unit prices, SKUs, and descriptions.
Yes. BillX uses intelligent extraction technology that adapts to different invoice formats automatically. It works with invoices from freelancers, agencies, SaaS companies, manufacturers, and any vendor that sends PDF invoices.
You can export to CSV, Excel (XLSX), XML, and TSV. You choose which columns appear in your export and can preview the table before saving.
Your original PDF invoices stay on your Mac. On-device OCR extracts the text locally. The extracted text is briefly sent to an isolated cloud formatter for structuring, then immediately discarded. No invoice data is stored on servers.
Yes. BillX includes a workspace system that lets you organize invoices by client, company, department, or any workflow. Each workspace keeps its invoices and exports separate.
The free tier includes 12 invoices per month. Paid plans range from 80 invoices/month (Personal) to 1,400 invoices/month (Scale). Unused quota does not roll over.
Yes. BillX is designed around verification. You can view the original PDF, the extracted fields, and the export table side by side, making corrections before you export.
Manual invoice entry is slow, error-prone, and doesn't scale. BillX extracts structured data in seconds with consistent formatting, saving hours of repetitive work each month for bookkeepers and finance teams.
Download BillX - Invoice to Spreadsheet from the Mac App Store.
Download on the Mac App Store
